Without a meeting agenda, you risk scheduling yet another unproductive meeting. According to a recent study by Atlassian , employees are attending roughly 62 meetings a month — half of which are considered a waste of time. Every day, people open their calendars to book a meeting , add participants, and find an available room. What most people fail to do is recognize the most important step and a key predictor of success — identifying whether the meeting is formal or informal.
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Writing an agenda is a big part of meeting preparation. When it comes to creating meeting agendas, the more details the better. In the past, very often we attended meetings without an agenda. And the result is … little result and more meetings! When people do not know the goal of your meeting and do not know the topics in discussion beforehand, no one will come prepared.
When you and your team have work to do, meetings can feel like a big waste of time—especially if you walk away with no clear sense of accomplishment. A simple meeting agenda helps keep meetings on track by setting clear expectations about what needs to get done in your limited time together. It also ensures every person who attends understands their role at the table so they come prepared for the discussion. Creating a meeting agenda may take some work on your part as the meeting organizer. But if you do your due diligence ahead of time, that work will go a long way in helping you facilitate a productive meeting.
A meeting agenda is a list of items that participants hope to accomplish at a meeting. The agenda should be distributed in advance of a meeting, minimally 24 hours in advance so that participants have the opportunity to prepare for the meeting. Preferably, if possible, the agenda should be available several days before the meeting.